Executive secretaries assist managers and direct office activities.

Executive secretaries have a variety of duties. They may:

• Conduct research
• Manage projects
• Prepare reports
• Plan conferences
• Arrange conference calls
• Oversee office staff and services

Executive secretaries also perform clerical tasks. They schedule meetings and read and respond to letters and memos. They create and maintain office files. They operate office equipment, such as photocopiers. In addition, they may train office staff in these tasks.

Executive secretaries use computer software to manage data. They use spreadsheet programs to arrange and compute numbers. They use database software to organize data and create tables. They also produce finished documents, such as reports.

Executive secretaries often work as part of a team and assist more than one manager in an office. In some offices executive secretaries are called administrative assistants.