Typists and word processors prepare documents and other print materials using computer software.

Typists and word processors use computers to set up and prepare printed materials such as:

• Reports
• Tables
• Letters
• Envelopes
• Labels

Typists gather the materials to be typed. These may be paper copies or documents stored on computers. Sometimes they type up tape-recorded words. Occasionally they use data entry devices, such as scanners, to enter information that they can revise. Sometimes they transmit work electronically to other offices.

When the document is complete, typists check it for spelling, punctuation, and formatting errors. They save the document on the computer and print a finished copy. They can edit these documents and use them again. Experienced typists often work with technical material. They may combine and rearrange material from different sources to create new reports and documents.

Typists and word processors usually have other clerical duties. They may:

• Sort mail
• Answer telephones
• Operate office machines
• File various items

Typists also keep records of the work they complete. Many maintain a computer filing system.